We recommend checking the portal daily, sometimes even twice a day e.g. once in the morning and once at night. This regular check-in ensures that you're staying on top of your goals and keeping your studio running smoothly.
Why Check Daily?
The portal is designed to give you real time insights and tools to manage your clients, so consistent engagement is key. Your focus on the portal may shift depending on your initial strategy after your strategy document meeting, but regardless of your goals, daily use will help you stay aligned with your priorities.
Focus Areas to Consider:
1. Priority Actions List
This is where you should spend time every day. The Priority Actions List highlights clients who haven't been in your studio within the first 7 days. If your current focus is bringing clients into your studio, you might use this feature to ensure clients are visiting at least 10 times within their first month.
Tip: Setting up new engagement protocols can help keep them coming back regularly.
2. Shifting Focus After Achieving Key Goals
Once your initial focus - like client attendance is running smoothly, you can shift to other important tasks. For example:
- Positive Reinforcement: Focus on reaching out to members who are doing well. Celebrate their success to keep them motivated and engaged.
- Follow-up with Inactive Members: Use the portal to identify members who haven’t been in the gym for a while or are on your suspended list. Reaching out to them can help bring them back into the studio.
Build a Daily Habit
There’s always something to do in the portal, from tracking client attendance to focusing on outreach. By checking the portal daily, you’ll ensure nothing slips through the cracks and you stay proactive in managing your studio.
If you're managing multiple priorities, consider starting your day by focusing on key tasks, like client engagement, and end your day by reviewing updates or planning for tomorrow. This routine will help keep your strategies effective and ensure you're always moving forward.